AS2: Financial flows

Ensure that the regional bureaus have the funds available to conduct the PROCEED program in a timely manner.

The financial expert of the BoF is responsible for ensuring the correct transfer of the drawdowns received from the AFD to the PROCEED program’s account of the technical bureau.

The RTF financial expert of the technical bureau is responsible for the management and transfers from the PROCEED program’s bank account of respective bureau.

The Administrative Assistance provides support to ensure that the individuals involved in the fund flow process have the required capabilities to undertake the tasks and complete them on a timely basis.

• The PROCEED program’s budget included in the AFD financial grant agreement N° CET 1129 02.
• Approved budget (see process ref Annex AS4)

The financial flows are illustrated in the figure below. When a drawdown is accepted, the steps are the following ones:

• The drawdown from the AFD is transferred to the BoF of each region. The first drawdown to the Regions is made only when the condition precedent defined in the financial agreement are met.
• The BoF transfers 100% of the funds received to the technical bureau, according to the advance request breakdown, within 10 working days of receiving the fund transfer from the AFD.
• A PROCEED telepayment account is opened in each technical bureau to facilitate the small transfers.
• The technical departments of the Zones open a telepayment account to pay the fuel of their vehicles.
• All bank accounts must meet the AFD’s requirements as set out in the Financial Agreement.

1. Financial flows from AFD to the technical bureaus of the regions

1. Outputs All records of the financial movements of the PROCEED Bank account and telepayment account with the date and nature of the movements.