AS3 : Drawdown request

Request drawdowns in accordance with AFD requirements to ensure program cash flow needs.

The conditions to request drawdown are defined in the AFD financial grant agreement N° CET 1129 02.

The request for a drawdown is made by the BoF to the AFD (see Annexe AS3_A1 for template). These requests are made independently by each Region.

The first drawdown is conditioned to the submission of the following documents to the agency:

• A certificate issued by each BoF of the Beneficiary listing the person(s) authorized to sign (the signatory of the BoF as defined in Annex AS5 – A2), on behalf of the Beneficiary, any Drawdown Requests and any certificate under the Financing Agreement, and to take all other measures or sign all other necessary documents on behalf of the Beneficiary under the Financing Agreement, together with a sample authenticated signature of each of these persons.
• A copy of the On-granting Agreements having received a non-objection notice from the AFD, duly executed by the Beneficiary and the Final Beneficiaries.
• The Memorandum of Understanding (MOU) between ARIA and each of the two Final Beneficiaries, having received a non-objection notice from the AFD, stating the roles and responsibilities of these parties regarding the implementation of this Program.
• Validation by the AFD of a first version of the Manual of Procedures of the Program including the organization of steering committees, the procurement procedures based on the AFD templates, the financial management procedures and the vehicles management procedures; and
• Validation by the AFD of the contract for Administrative Assistance to the two Regions.
• A certificate from the bank certifying that the Program Account has been opened and providing account details for such Program Account.
• A provisional forecast of expenditures for the duration of the Program.
• A Procurement Plan, as defined in the Procurement Guidelines, having received the AFD’s no-objection notice.

The following drawdowns are conditioned to the submission of the following documents to the agency:

• A certificate signed by a duly authorised representative of the Beneficiary certifying that at least seventy per cent (70%) of the Advance immediately preceding the Advance requested in the Drawdown Request and one hundred per cent (100%) of the penultimate Advance have been used, including a detailed breakdown of the payment with respect to Eligible Expenses during the relevant period.
• Bank statements of the Program Account(s) and other documents (such as contracts and orders) related to the utilization of the amounts of the Advance immediately preceding the Advance requested in the Drawdown Request.
• Invoices satisfactory to the AFD evidencing that all relevant Eligible Expenses have been paid¹⁾.
• The provisional forecast of expenses for the duration of the Program, updated as at the relevant Drawdown Request date.
• A revised estimate of the Program costs as well as the Eligible Expenses.
• The latest annual external audit report.

A drawdown can be requested when the preconditions are fulfilled.